Children under five and people with certain medical conditions are exempt from the new rule which comes into force on Monday. Operators may wish to have their own stocks of cloth or textile face coverings available as an initial encouragement to those passengers without face coverings. A risk assessment or adoption of mitigation measures must not be a one off exercise, rather part of a regular and ongoing dialogue and feedback loop between employers and trade unions or workforce representatives selected by employees to identify what measures are working, where refinements are possible and any gaps remaining. onsider walking, wheeling or cycling, if you can, to reduce pressure on the road network and on public transport where capacity will be limited. the promotion of digital ticket purchases and contactless payments, where possible. The guidance emphasises in particular the importance of undertaking a robust and ongoing risk based assessment with full input from trade unions or workforce representatives selected by employees, and to keep all risk mitigation measures under regular review so that transport facilities, vehicles and vessels continue to feel, and be, safe. We are not advising people to stop going into work if you cannot work from home, but advise them to ask their employer to use the workplace risk assessment tool on to support discussions with their employer so that the necessary adjustments to their workplace can be made. This may have implications for mental health with managers encouraged to be conscious of how these factors may impact on the well-being of individual staff members. SPPN 4/2020 covers procurement related issues as a consequence of the COVID-19 outbreak, SPPN 5/2020 sets out guidance for public bodies on options for payment to their suppliers to ensure service continuity during the current COVID-19 outbreak. To encourage good hygiene you should use signage, tannoy announcements and any other relevant communication tools to remind customers and staff to maintain hygiene standards. It sets out our expectations and a framework for ongoing action to ensure transport operators continue to adapt and operate safely. Any advice given in this guidance does not supersede any other obligations relating to health and safety, employment or equalities and it is important that as a business or an employer you continue to comply with your existing obligations, including those relating to individuals with protected characteristics. If they need clinical advice, they should go on line to NHS 111 or call by telephone 111. The Maritime & Coastguard Agency can provide guidance on health and safety matters relating to ships. to ensure that they only admit people to their premises in sufficiently small numbers to make it possible to maintain that distance. The pandemic has had an unequal impact across the workforce, as different employee groups, and individuals will have been affected in diverse ways according to factors such as their job role, and demographic/personal circumstances. The. This is a decision for the relevant licensing authorities, operators and the firm or individual to make based on their own assessment of risk. PPE protects the user against health or safety risks at work. regular cleaning of vehicles, in particular between different users. Scotland currently recommends wearing coverings in shops and on public transport. ... Nicola Sturgeon urged people living in the central belt to "avoid public transport unless it is absolutely necessary". Face coverings must be worn at bus stations, railway stations, airports and ferry ports. The regulations list a range of different things for which travel is permitted. We are content that guidance from aviation regulators should apply in Scotland. You should work with trade unions, workers’ representatives and employees to provide early guidance to workforces on processes and support for individuals affected by these issues. Operators should familiarise themselves with this guidance. travel for work or an activity associated with seeking employment, or to provide voluntary or charitable services, but only where that cannot be done from your home, travel to school (including travel to or from boarding school), college, or university (for example to or from home at the start or end of term)  This includes travel for home education, training, school day trips or for other essential purposes connected with a course of study, (to and from Level 3 local authority areas but not Level 4) travel for under 18s organised activities and sport, travel for essential shopping, including essential shopping for a vulnerable person. This guidance extends until further notice. Produce your COVID-19 risk assessment, in consultation with staff and trade unions, share it with them and keep it under review, Help staff to work from home, wherever possible, Help staff plan their journey to work and follow appropriate guidance, Adhere to physical distancing, wherever possible, for staff and passengers on the transport network, Implement measures to manage transmission risk, reinforce cleaning procedures and promote good hygiene regimes, Communicate how safety measures are being implemented to staff and passengers and make clear what is expected of them. In this public health crisis it is vital that all organisations act responsibly and align fully with the physical distancing rules introduced to protect the nation’s health, well-being and economic future. If it can be redesigned you should document a justification that describes why the process has changed from usual practice and that you can ensure that usual Health and Safety considerations are applied. consult, if appropriate, with the contracting authority for any services operated under contract. People who live in a Level 3 or 4 local authority area in Scotland are now required to stay in that area unless they have a reasonable excuse to travel, such as work, education, or welfare reasons – see travelling around Scotland. Guidance on travel rules and restrictions and protection levels, including information on essential travel. Training will therefore be essential to build a common understanding of requirements within the new working norm and instil confidence that changes put in place will contribute to a safe working environment. At Level 4, the Chief Medical Officer will issue a letter to people on the shielding list which is similar to a fit note and which will last for as long as the individual’s area is under Level 4 restrictions. Within the Rail Industry, Her Majesty’s Railway Inspectorate (HMRI) within the Office of Rail and Road (ORR) provides safety advice to the industry, and also has a range of formal enforcement powers under the Health and Safety at Work Act 1974. Going on holiday, including abroad, is not a reasonable excuse to leave a level 3 or 4 area. If you travel back from a country, to which the quarantine rule applies, to another part of the UK, but your final destination is Scotland, you must follow the rules that are in place in Scotland. You should review and update existing crowd management and emergency plans and the situations when these are instigated. Find out, keep to small groups of people (such as up to 6 at any one time in a minibus), keep your distance and take care entering and exiting the vehicle, sit as far apart as possible in the vehicle, avoiding face-to-face, maintain good ventilation by keeping the car windows open, wear a face covering, unless you are exempt, clean your hands before and after your journey, if the vehicle is your responsibility, clean the door handles and other areas that people touch, Find appropriate communications to help passengers to prepare for their journeys and to understand what to expect. Indoors, good ventilation helps - so being able to open a window on public transport can be an advantage. This means they must be worn from when you get on the vehicle and they must stay in place until you get off. When arriving and leaving the workplace, there may be occasions when employees are in the same space or are using entrances and exits at the same time. If your employees are informed by a contact tracer that they should isolate, you should help them to do so straight away. Ensure you wear face coverings where it is mandatory to do so (ie shops and on public transport). to ensure that at least the required distance is maintained between any persons on the premises (except between members of the same household or a carer and the person assisted by the carer). The frequency of cleaning should be determined by the frequency that objects and surfaces are likely to be touched. travel to transit through a Level 3 or 4 local authority area by road or public transport if your journey begins and ends outside such an area; travel in connection with moving home (including viewing a property), or for activities in connection with the maintenance, purchase, sale, letting, or rental of residential property that the person owns or is otherwise responsible for. identifying areas where there is increased risk of congestion or crowding due to reduced capacity because of physical distancing requirements and identify mitigations with other operators and local authorities. hand sanitation at entry and exit points and not using touch-based security devices (such as keypads). Any visitors to public areas of stations, enclosed ferry terminals or airports must wear a face covering. When managing the risk of coronavirus (COVID-19), additional PPE beyond what employees are usually required to wear for their job role is not beneficial. The non-healthcare settings guidance states that occupations should continue to use PPE as per local policies i.e. posters and announcements, where appropriate, to remind passengers to wash their hands regularly or use hand-sanitisers when travelling and follow general hygiene advice. HSE is treating coronavirus (COVID-19) as a workplace health issue with regard to the protection of workers from infection. Trade associations and trade unions can also play a significant role in co-ordination and promotion of appropriate actions. It is vital that before travelling overseas you check the rules in place in that country and you are advised to check that your insurance policy provides cover for cancellations. travel for essential services, including: services provided by the Department for Work and Pensions, services provided to victims (including victims of crime), asylum and immigration services and interviews, services of a charitable or voluntary nature such as food banks, waste or recycling services but only if they are not available in your local authority area, travel to provide care, assistance, support to or respite for a vulnerable person, travel to participate in or facilitate shared parenting or between two parts of an extended household, travel to meet a legal obligation including satisfying bail conditions, to participate in legal proceedings, to comply with a court mandate in terms of sentence imposed or to register a birth, travel for essential animal welfare reasons, such as exercising or feeding a horse or going to a vet, local outdoor informal exercise such as walking, cycling, golf, or running (in groups of up to 6 people, plus any children under 12, from no more than 2 households) that starts and finishes at the same place (which can be up to 5 miles from the boundary of your local authority area), in Level 3 travel to attend a gathering which relates to a marriage ceremony or civil partnership registration, in Level 4 travel to attend a marriage ceremony or registration of a civil partnership, travel for gatherings related to funerals or for compassionate reasons which relate to the end of a person’s life. We are working with the UK Government to align our approach and guidance, where possible, and readers will easily recognise consistent themes in this guidance with the UK Government’s Working Safely During Coronavirus (COVID-19). By continuing to use this site, you agree to our use of cookies. This is because coronavirus (COVID-19) is a different type of risk to the risks employees normally face in a workplace, and needs to be managed through physical distancing, hygiene and fixed teams or partnering, not through the use of PPE. Wash your hands with soap and water as soon as you return home, get to work, when you blow your nose. Liaise as appropriate with other organisations to safely manage queues and any impact on public space. enhancing or creating crowd management guidance for staff, assessing the staffing needs and sharing and communicating that guidance at interchanges so that all operators are apprised. Reviews of measures and risks should be frequent and will need to reflect changes in risk as we progress through the phases out of the crisis. undertaking joint planning with other transport organisations, Regional Transport Partnerships and local authorities at transport interchanges (such as ferry terminals and railway, tram and bus stations as well as bus and tram stops) to ensure aligned approaches. The regulator for health and safety at work, the Health and Safety Executive (HSE) is constantly applying their expertise to ensure people at work are protected, utilising the powers at their disposal under the Health and Safety at Work Act 1974. A face covering is defined as any type of protective clothing which covers a person’s nose and mouth, this can include a scarf, face mask or any type of appropriate cloth or textile covering. It is anticipated visual aids will be required as part of training and as part of ongoing guidance and communications with staff to reinforce individual responsibilities in a new normal working environment. Accordingly, each transport operator should translate the principles and examples in this guidance into specific actions pertinent to their operations. Employees when they are performing duties on a public transport service or in a public area of a station, enclosed ferry terminal or airport must wear a face covering. You should consider opportunities to reduce risk in these situations. Passengers therefore will need to know and understand the new coronavirus-related safety procedures, how they differ from what they might have known and the impact of change on their journey and travel experience and how they are expected to behave. Current Best Practice Guidance builds on work undertaken for Transport Scotland in Summer of 2015. The app complements but does not replace manual contact tracing. Building on the support we put in place at the start of the pandemic, we are providing the information, advice and tools people need to make choices about their day-to-day activities and interactions, including work. This consistency of approach should prove to be of benefit to operators, organisations, regulators and trade associations. People who live in a Level 0 – 2 local authority area can still travel overseas including by travelling through a Level 3 or 4 area by road or public transport, or to reach an airport, railway station or ferry or coach terminal. ... Transport Scotland is continuing the design work to progress the A9 Dualling programme. Training is essential, given the new operational context, as a means to deliver assurance and compliance, and as part of building confidence in the workplace that safety is paramount. You should plan for the minimum number of people needed in vehicles or vessels, on site and/or in the office to operate safely and effectively. Exemptions information updated to reflect latest changes. Use our Door-to-Door Journey Planner to find routes by any of the above modes between any two locations in Scotland. You can find out what level applies to any area of Scotland via the postcode checker on the Scottish Government website. Home working will be new to many and is likely to have been implemented at pace as a result of coronavirus (COVID-19) and therefore not have involved normal health and safety planning to ensure people have suitable working arrangements and equipment at home. Unless employees are in a situation where the risk of coronavirus (COVID-19) transmission is very high, your risk assessment should reflect the fact that the role of PPE in providing additional protection is extremely limited. Consideration of health circumstances and protected characteristics should be given to this as part of the risk assessment process. If it has been announced that your local authority area is about to move into either Level 3 or 4 please do not then travel overseas for non-essential reasons such as a holiday. This includes individuals who have symptoms of coronavirus (COVID-19) as well as those who live in a household with someone who has symptoms. This letter can be used in the few cases where it is not possible to make their workplace safe. out more about cookies, Coronavirus (COVID-19): what you need to know. Scottish Government guidance on safely using public transport is available on the Transport Scotland … This guidance only refers to airline and airport operators in respect of the references to the mandatory wearing of face coverings within their aircraft and premises and the physical distancing requirements within the public areas of an airport. A full list of exemptions are outlined in more detail in the Regulations. But please remember that it is important for everyone’s safety that we all minimise such travel as much as possible. Staff are not required to wear a face covering in non-public areas of a station, ferry terminal or airport unless the risk assessment of the operator determines that they should be worn. Where possible, operators should ensure that a fresh air supply is consistently flowing through vehicles, vessels, carriages, transport hubs and office buildings. Employees in the shielding category should not be expected to physically attend work and every effort must be made to explore how they can work from home. But employers are urged to take steps in their workplaces to explain and promote the new regulations. If you are also operating in other parts of the UK consideration should be given to any guidance issued by the UK Government and the devolved governments of Wales and Northern Ireland and those guidance documents in combination if operating cross-border. An example of such a circumstance might be when a relevant person, such as Border Staff or Police or a ticket examiner, needs to check identity. The responsibility for complying with these measures rests with individuals. When travelling on public transport, you must wear a face covering. assess compliance with legal duties to ensure individuals with protected characteristics, for example disabled people, the elderly and pregnant women, are able to access transport networks and that the actions taken as a result of the assessment do not disproportionately impact people with those protected characteristics and that revised accessibility guidance takes into account appropriate measures to address physical distancing measures, for example providing support to comply with physical distancing. poster and announcements to remind passengers of the protection levels and implications for travel, particularly for those in, or travelling into, Levels 3 and 4. posters and announcements, where appropriate, to remind passengers on the requirement to wear a face covering. We expect you to consider: To protect passengers and staff on the transport network, it is essential, as far as possible, to enable physical distancing. hand washing and coughing etiquette and the benefits of washing hands before boarding vehicles or vessels. Following the First Minister's statement to Parliament, regulations were laid on 15 October to bring the rules on wearing face coverings in workplace canteens into line with rules in restaurants and cafes. In addition to considering guidance produced in the UK when operating services that arriving into or departing the UK organisations should also adhere to legal requirements set by foreign governments when operating in other countries. Since then we have been advising those who are at highest risk should they contract coronavirus, including those who were formerly asked to shield, to follow the same guidance as the rest of the population stringently and with extra care. promoting other active travel modes or other demand management techniques. You should advise staff and passengers on ways of maintaining physical distancing from others as much as possible. On public transport you must by law wear a face covering, unless you are exempt, and comply with the physical distancing measures that are in place. You can find information here: This applies to people who live in Scotland and to people who live in any of these countries who are thinking of coming to Scotland. It outlines measures to assess and address the risks of coronavirus (COVID-19) in the transport sector across Scotland. Public transport. Bins should be provided for the disposal of paper towels and hand washing soap should be made available. We do not recommend the use of temperature checking employees as a means of testing for COVID-19 due to the low efficacy rate of this method. You are also advised to consider and mitigate the security implications of any temporary interventions to support physical distancing. Employers should ensure the organisation culture is inclusive and every employee feels they are returning to a supportive and caring environment. The Health and Safety Executive has published guidance for drivers’ welfare at delivery and collection sites during the coronavirus outbreak. This guidance describes the steps you need to take to manage coronavirus (COVID-19) risk in the workplace. The global nature of coronavirus (COVID-19) means it may have impacted on both current demand for some goods manufactured in Scotland and on normal supply chain relationships. You should carefully consider the best ways to share advice to passengers on how to travel safely and the application of physical distancing guidelines. The basis of further specific support for transport operators in Scotland will be considered in due course with operators as they provide services in line with the guidance. identifying in advance areas where queues may occur. Tier 3 Scotland: lockdown rules and restrictions for areas in level 3 - including Edinburgh, Midlothian and Fife. It also includes respiratory protective equipment; such as face masks. The manner and message of communications should take into account the needs of passengers with physical or cognitive impairments. The wearing of face coverings by passengers or staff must not result in any reduction by operators in their risk mitigation measures such as physical distancing, hand washing and respiratory hygiene. Specific consideration should be given to the impacts of change on those with physical disabilities or cognitive impairments. Emergency responders and constables acting in the course of their duties are equally excluded from this requirements. If concerns still cannot be resolved staff can raise them with HSE using their online form. queuing management, including floor markings, signs and introducing one-way flow at entry and exit points. People who have tested positive for the virus will need to self-isolate for a minimum of 10 days. The remainder of this sectoral guidance addresses key elements that transport operators are expected to address. information on timetables, expected journey times, expected capacity (accounting for physical distancing), and changes to normal routes or services. Find out more about face coverings. Coronavirus in Scotland: ... With all the new rules, holiday hopefuls have been left confused over how the restrictions are set to impact the October break. providing additional safe facilities for those using active travel means (running/walking/cycling) to access work. Any incidents of assault involving the dispersal of respiratory droplets or phlegm on staff or passengers on the transport network should be reported in the normal manner with staff and passengers prevented from accessing affected surfaces until they have been cleaned. Particular attention should be given to queues that may occur, including at interchanges and busy times of day, or when there are unanticipated delays. The regulations prohibit travel without a reasonable excuse into or out of a Level 3 or 4 local authority area, or between Scotland and other parts of the Common Travel Area (currently England, Wales, Northern Ireland, Jersey and County Donegal in the Republic of Ireland). 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